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Word doc merge online5/1/2023 ![]() ![]() They are an XML-based document file format that is designed to be easy to read and write, so they can be easily opened in Microsoft Word and other word processors such as OpenOffice and LibreOffice. DOCX files are used by Microsoft Word 2007 and later. PDF files are usually bigger in size than DOC format since they need to store a lot of data for proper viewing.Ī DOCX file is a Microsoft Word Open XML Format Document file.PDFs were not designed for real-time collaboration.PDF documents created in portrait orientation and A4 sheet size can be challenging to view on small screens.Due to the above, they can be a good option for exchanging documents that need to be printed on paper.PDFs can be password protected for security.PDFs preserve the formatting of the original document.PDFs are cross-platform, meaning they can be viewed on any device or operating system.Additionally, the PDF format is intentionally difficult to edit unless you use specialized software. ![]() On top of the features mentioned, PDFs also offer the possibility of being password protected, something valuable in cases when you want to add an additional layer of security to prevent changes to the original document. Typical use cases for PDF are eBooks, brochures, legal documents, and documents you want to print or display while preserving a specific style and format. This ensures that said document is displayed the way you want regardless of the device it is opened on. This is why PDFs are often used when sending a document electronically since they preserve the original document's formatting, including links, images, fonts, and styles. Simply put, PDF is device and OS-agnostic. PDF, or Portable Document Format, is a popular file format as it allows documents to be exchanged regardless of the end user's software, hardware, or operating system. Both have pros and cons, and under certain situations, no doubt that one may be better than the other. For more info, see Set up a mail merge list with Word.When it comes to document formats, there are two that are widely used: PDF and DOC. ![]() Word data file is a data source you can create on the fly, within Word. See Use Outlook contacts as a data source for a mail merge Outlook Contact List contains data in a format that can be read by Word. For more info, see Prepare your data source in Excel for a mail merge in Word for Mac. Excel spreadsheets and Outlook contact lists are the most common data sources, but if you don't yet have a data source, you can type it up in Word, as part of the mail merge process.Įxcel spreadsheet works well as a data source if all data is on one sheet and the data is formatted so that it can be read by Word. Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. This type of document is also called a catalog merge.Ĭreate a directory of names, addresses, and other information Use it to print out your contact list, or to list groups of information, like all of the students in each class. You'll be sending the email directly from Word.Įnvelopes or Labels where names and addresses come from your data source.Ĭreate and print a batch of envelopes for mailingĬreate and print sheets of mailing labelsĭirectory that lists a batch of information for each item in your data source. Each letter prints on a separate sheet of paper.Ĭreate and print a batch of personalized lettersĮmail where each recipient's address is the only address on the To line. Letters that include a personalized greeting. ![]() Follow the links for details about each type: Word provides tools for incorporating your data into the following kinds of documents. Use Outlook contacts as a data source for a mail merge If you know you'll be using Excel or Outlook as the source of your data, see: If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process.įor details about data sources, see Data sources you can use for a mail merge. Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work. ![]()
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